For Boothholders

Our prices depend on the size of your stall, expected earnings (food stalls are expected to have high revenue), and how much you contribute to the magical atmosphere of the festival.

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If your stall adds to the atmosphere but you are not selling anything, it is free of charge.

Atmospheric stall with sales, 1 table: DKK 500 (e.g. in the castle courtyard or a cellar room)

Atmospheric stall with sales (cellar room): DKK 500–2,000 depending on room size

Atmospheric stall with sales (market area) with your own tent: DKK 1,500 (negotiable if you have a charming small tent and low revenue)

Small food stall under 3 x 3 m: DKK 2,500 (you bring your own tent/cart)

Large food stall over 3 x 3 m: DKK 5,000 (you bring your own tent/cart)

 

Prices include electricity and water, but exclude VAT.

Extra tables are 100 DKK each and extra chairs are 25 DKK each

 

You may choose to have your market stall in a cellar room, in the castle courtyard, on the
marketplace, or on grass or gravel just outside the castle.

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Each stall receives two exhibitor passes (“standkort”), which include access to the VIP area, with coffee, tea, cake, and fruit during the festival and access to all talks and activities.

You're responsible for bringing your own tablecloths and decorations for your stall. Additional exhibitor passes can be purchased for DKK 250 for the full weekend.

 

Stallholders are only required to provide the following:

• Name, address, and optional company VAT number (CVR)

• Number of people attending

• A photo of what you’re selling

• A short description of you and your products (max. 5–8 lines)

• Links to social media, if you'd like us to share them

• Your consent for your photos and text to be used in Hjelm Dyb Festival's promotional materials

 

Included with the stall: 1 table, 2 chairs, 2 exhibitor passes, and electricity.

All other equipment, including extension cords, must be brought by the stallholder.

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The vision of Hjelm Dyb Festival is to recreate the atmosphere of the universe Tolkien created through his writings. It is therefore important to us that the decoration and content of the stalls relate to a high fantasy universe. We reserve the right to prioritize stalls that best contribute to the atmosphere. If you are unsure, feel free to ask.

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It is a requirement that you are present during the entire opening hours of the fair on both Saturday
and Sunday, and that you wait to pack down your stall until the fair ends on Sunday. It will be possible to set up already on Friday, August 22.

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Further information about setup and takedown will be sent out before the festival, along with various other practical details.

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We expect your stall to be decorated with tablecloths, props, etc., so that you contribute to giving the audience a colorful and exciting experience of your stall.

A CVR number is not required to sell at the stalls.

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Cancellations must be made no later than 15 days before the festival. If the stall is cancelled within 14 days before the festival, the full stall fee will be charged.

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Payment to account: 9388-7901320335 upon registration.​